Free Articles > Mastering information overload
- Use a stacking tray or file folder labeled "email" to store paper items associated with email you plan on sending. You can then process them in a batch more efficiently when accessing your email software.
- Schedule specific times during the day to check and process your email. Example: 9:00 a.m., 11:30 a.m., 4:30 p.m. This reduces the tendency to constantly check it throughout the day and makes you more efficient. Consider an auto reply message explaining the timescales you work to with regard to emails.
- Sort incoming email by subject or by author so you can process related items collectively. This prevents your brain from having to jump around from subject to subject. You can think through each subject more thoroughly and increase the effectiveness of your work.
- File email you want to keep in an appropriate email subject folder when you send or receive it. This avoids the need to search through your "Inbox" or "Sent Mail" which is not efficient use of your time.
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